UNITE Coordinator

Atlanta, GA

Post Date: 02/03/2017 Job ID: 9427029
Job Title: UNITE Coordinator
Location: Atlanta, GA
Position Type: 12 months with possibility to go permanent
 
JOB DESCRIPTION:
·         UNITE (a consortium of electric utility information technology departments who benchmark IT costs and share best practices) is seeking an experienced Project Coordinator to perform a variety of administrative and planning tasks.
·         Duties of the position include providing support to internal and external UNITE personnel, managing materials distribution, event planning, and managing UNITE' s general administrative needs.
JOB SUMMARY:  
·         UNITE is seeking an experienced Project Coordinator to perform a variety of administrative and planning tasks.
·         Duties of the UNITE Coordinator include providing support to internal and external UNITE personnel, managing materials distribution, event planning, and managing UNITE' s general administrative needs.
JOB REQUIREMENTS: (Education, Experience, Knowledge, Skills)
·         Intermediate-level experience with Microsoft Office Suite
·         Outlook
·         Word
·         PowerPoint
·         Excel
·         Professionalism
·         Effective verbal communication
·         Corporate event planning
·         Executive-level preferred but not required
·         Basic SharePoint experience desired but not required
·         Administrative writing
·         Organization
·         Supply management
·         Executive administrative experience is a plus
MAJOR JOB RESPONSIBILITIES: 
·         General Day-to-Day
·         Manage and maintain the UNITE SharePoint site which includes…
·         SharePoint account creation / deletion
·         Granting / revoking of user permissions
·         User account password resets
·         User account issue resolution
·         Updating UNITE SharePoint calendar with critical meetings and deadlines
·         Building and maintaining UNITE SharePoint architecture
·         First point of contact for UNITE SharePoint issues
·         Responsible for posting UNITE materials to SharePoint
·         Assist in the preparation of regularly scheduled reports
·         Maintain contact and email distribution lists
·         Liaise with executive and senior administrative assistants to handle requests and queries from senior managers and CIOs
Meeting Support:
·         Create and distribute weekly Core Team meeting agenda
·         Take detailed minutes and distribute to attendees
·         Organize and schedule all conference call and face-to-face meetings
·         Liaise with UNITE members to coordinate face-to-face meeting dates and locations
·         Manage travel arrangements for face-to-face meetings which includes…
·         Lodging
·         Meals and snacks
·         Team activities
·         Negotiating lodging and meals rates
·         Ensure meeting rooms contain all of the necessary technology to conduct meetings
·         Projectors
·         Projection screen
·         Electric extension cords
·         Pens and paper
·         Other technology as needed
·         Name tags / tent cards
·         Reconcile and submit meeting expense documentation
Survey Support:
·         Manage, update and maintain UNITE Survey Log
·         Ensure surveys are uploaded to the UNITE SharePoint site
·         Perform follow-ups with survey owners on surveys that are past their posting due date
TRAVEL REQUIREMENTS:
·         Occasional travel required; < 10%.  Requires three 2-3 day trips annually.
 

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