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Administrative Assistant-Office of Grants Management

Phoenix, AZ

Posted: 10/22/2025 Job Number: 26554415

Job Description

JOB DESCRIPTION
Position Title: Administrative Assistant-Office of Grants Management
Duration: 7+ months contract with possibilities for extension
Location: Phoenix, AZ (100% Onsite)
Skills Required
  • Provide data entry assistance related to PHIG, ARPA, Health Disparities, or ELC grants (e.G., quarterly progress reports, annual renewals).
  • Coordinate in-state and out-of-state travel for supervisors and managers in collaboration with the MCDPH Travel Coordinator.
  • Serve as the Office of Grants Management’s SharePoint guru, responsible for maintaining and improving the OGM SharePoint site—including web page updates, file structure, naming conventions, and archiving.
  • Collaborate with the Office of Procurement and Contracts (Client) Unit to align and revise joint SharePoint sites for improved usability and integration.
  • Manage and create the OGM master calendar;assist with meeting scheduling, room reservations, agenda preparation, and logistical support.
  • Take meeting notes and provide general administrative support during internal and external meetings.
  • Order business cards and office supplies (via WIST);track inventory and ensure organized supply storage.
  • Submit telecom service and ergonomic assessment requests as needed.
  • Track and manage assets and oversee supply cabinet inventory, including check-in/check-out procedures.
  • Assist Grant/Contract Administrators with typing contracts and coordinating documentation for incoming grant opportunities.
  • Schedule interviews and compile related materials and documentation.
  • Maintain the OGM Unit Manager’s calendar and assist in preparing PowerPoint presentations and related materials.
  • Distribute monthly Board of Supervisors (BOS) agendas and maintain records of BOS actions.
  • Perform other administrative duties as assigned.
Experience Required
  • MS Office 365, Word, Excel, Outlook, PowerPoint, Teams, SharePoint           
 
Experience Preferred  
  • Experience working in a government or public health environment     
Education Required    
  • High school diploma or GED required;Associate's degree in Business Administration, Office Management, or related field preferred.
  • At least one year of clerical, administrative support, or office coordination experience.
Education Preferred    
  • 2 years clerical, administrative support, or office coordination experience.

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Nick Brown

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