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Document Control Specialist III
Posted: 09/17/2025
Job Number: 26357705
Job Description
Document Control Specialist III
Contract Duration: Contract through 10/01/2027 (High potential for extension)
Location: Jackson, MI 49201
Work Arrangement: Hybrid (In-office Monday, Tuesday, and Thursday;remote Wednesday and Friday)
# of Openings: 3
Job Description
The Document Control Specialist III will join the Electric Distribution Engineering (EDE) Document Management team, playing a critical role in managing electrical engineering records (ERC) throughout the planning, execution, and closeout phases of capital projects. The primary responsibility will be supporting document control functions for construction projects, while also assisting with other document control activities across the EDE team. The successful candidate will work closely with engineering personnel to ensure accurate documentation is processed and managed in accordance with established procedures.
Key responsibilities include:
Essential Functions
Required Qualifications
Preferred Qualifications
Remarks
Contract Duration: Contract through 10/01/2027 (High potential for extension)
Location: Jackson, MI 49201
Work Arrangement: Hybrid (In-office Monday, Tuesday, and Thursday;remote Wednesday and Friday)
# of Openings: 3
Job Description
The Document Control Specialist III will join the Electric Distribution Engineering (EDE) Document Management team, playing a critical role in managing electrical engineering records (ERC) throughout the planning, execution, and closeout phases of capital projects. The primary responsibility will be supporting document control functions for construction projects, while also assisting with other document control activities across the EDE team. The successful candidate will work closely with engineering personnel to ensure accurate documentation is processed and managed in accordance with established procedures.
Key responsibilities include:
- Collaborating with engineering teams to ensure all document management practices are followed, including reviewing and guiding on documentation requirements.
- Processing and maintaining project records, including drawings, manuals, transmittals, change notices (ECN), and other engineering-related documentation.
- Supporting the electronic database for tracking and distributing documents and vendor submittals.
- Reporting project document activities during Daily, Weekly, and Monthly Operating Reviews.
- Managing controlled document numbers, ensuring the proper issuance of critical asset documents.
- Auditing and updating project records for accuracy and completeness.
- Ensuring that construction and project teams have access to the necessary documentation.
Essential Functions
- Strong communication skills with an emphasis on customer service.
- Ability to manage multiple tasks and adjust priorities swiftly in a dynamic environment.
- Understanding the impact of actions on internal systems and processes.
- Demonstrated leadership, team-oriented attitude, and the ability to work independently on complex projects.
- Proficiency in project management and document control software, such as SAP and ProjectWise.
- Capable of organizing and prioritizing tasks effectively, ensuring efficient delivery of project milestones.
- Strong analytical skills, with the ability to resolve complex issues and communicate effectively across teams.
- Regular interaction with engineering, plant personnel, and drafters to ensure smooth document flow.
- Physical handling of large documents, including rolled prints, when needed.
- Ensure compliance with safety protocols and company standards.
Required Qualifications
- Education: High school diploma or equivalent.
- Experience: 2–4 years of experience in document control, records management, or related roles.
- Software proficiency: Experience with ProjectWise, Primavera Unifier, CM14, Prolog, or other document control software.
Preferred Qualifications
- Experience in clerical, administrative, or document control roles, especially in construction or engineering projects.
- Knowledge of database management.
- Relevant coursework or an associate degree in Information Science or Data Processing Technology.
- Familiarity with Adobe Pro, Plotter, and scanner operations.
- Utility, engineering, or construction document control experience is highly preferred.
Remarks
- Regular attendance is expected for this position.
- The role requires effective communication and collaboration across multiple teams.
- Exemplify safe work practices, adhering to company compliance standards.
- Occasional physical tasks may include carrying large, rolled prints or documents across various project sites or plants.
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Explore exciting job opportunities in and around Jackson, Michigan! Known as the "Waterloo of the North," Jackson is a charming city with a rich history and vibrant community. Nestled between Detroit and Chicago, this area offers a perfect blend of small-town charm and big-city amenities, making it an ideal location for job seekers seeking growth and opportunity. From the Cascades Falls Park to the Ella Sharp Museum and the Michigan Theatre, there's no shortage of culture and entertainment. Indulge in delicious Coney Island hot dogs or visit the Cell Block 7 Prison Museum for a unique experience. With easy access to Lake Michigan and the vibrant arts scene, Jackson, MI is the perfect place to start or advance your career!