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Event Coordinator
Posted: 08/01/2025
Job Number: 26024268
Job Description
Job Title: Event Coordinator
Location: Westerville OH
Duration: 6+ Months
Job Description:
Event Support & Logistics
•Assist in planning and executing trade shows, conferences, customer events, and internal meetings
•Coordinate venue and vendor research, booth setup, and shipment logistics
•Track event registrations, schedules, and collateral
•Manage hotel room blocks, travel coordination, and hospitality logistics
•Monitor budgets and assist with cost tracking
•Submit creative services requests using Wrike project management system
Marketing & Lead Management
•Upload and track event leads using CRM (Oracle Eloqua)
•Partner with the sales team to ensure timely and accurate lead follow-up
•Support promotional campaigns and social media efforts related to events
•Ensure all materials align with branding and campaign goals
Administrative & Vendor Support
•Order and manage promotional item inventory
•Maintain event-related budgets, invoices, and vendor contracts
•Research new venues, suppliers, and competitive event insights
Cross-Team Collaboration
•Work closely with internal teams (sales, marketing, product, and operations) to align on event goals
•Act as a point of contact for vendor and partner communication
•Support post-event reporting and analysis to drive continuous improvement
On-Site Execution
•Participate in pre-event site visits, providing notes, photos, and detailed recaps
•Support event setup, breakdown, and on-the-ground coordination
Required Skills:
•1–2 years of experience in event coordination, marketing, or project management
•Strong organizational and time management skills
•Excellent written and verbal communication abilities
•Demonstrated ability to multitask and thrive under pressure
•Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and Google Workspace
•Experience with Smartsheet is a plus
•High attention to detail and a creative, solution-oriented mindset
•A team player who enjoys working collaboratively across departments
Education:
•Associate’s degree or equivalent experience
Location: Westerville OH
Duration: 6+ Months
Job Description:
Event Support & Logistics
•Assist in planning and executing trade shows, conferences, customer events, and internal meetings
•Coordinate venue and vendor research, booth setup, and shipment logistics
•Track event registrations, schedules, and collateral
•Manage hotel room blocks, travel coordination, and hospitality logistics
•Monitor budgets and assist with cost tracking
•Submit creative services requests using Wrike project management system
Marketing & Lead Management
•Upload and track event leads using CRM (Oracle Eloqua)
•Partner with the sales team to ensure timely and accurate lead follow-up
•Support promotional campaigns and social media efforts related to events
•Ensure all materials align with branding and campaign goals
Administrative & Vendor Support
•Order and manage promotional item inventory
•Maintain event-related budgets, invoices, and vendor contracts
•Research new venues, suppliers, and competitive event insights
Cross-Team Collaboration
•Work closely with internal teams (sales, marketing, product, and operations) to align on event goals
•Act as a point of contact for vendor and partner communication
•Support post-event reporting and analysis to drive continuous improvement
On-Site Execution
•Participate in pre-event site visits, providing notes, photos, and detailed recaps
•Support event setup, breakdown, and on-the-ground coordination
Required Skills:
•1–2 years of experience in event coordination, marketing, or project management
•Strong organizational and time management skills
•Excellent written and verbal communication abilities
•Demonstrated ability to multitask and thrive under pressure
•Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and Google Workspace
•Experience with Smartsheet is a plus
•High attention to detail and a creative, solution-oriented mindset
•A team player who enjoys working collaboratively across departments
Education:
•Associate’s degree or equivalent experience
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Discover exciting job opportunities in the vibrant area around Westerville, Ohio! Embrace growth and fulfillment in a region renowned for its charming neighborhoods, thriving cultural scene, and endless recreational activities. Nestled in the heart of Franklin County, just minutes away from the enchanting Inniswood Metro Gardens and the beautiful Sharon Woods Park, Westerville offers a perfect blend of urban amenities and natural beauty. Indulge in the local culinary delights at the Uptown Deli and Brew or catch a show at the Westerville Community Center and Amphitheater. Join our team and be part of this dynamic community filled with opportunities for professional development and personal enjoyment. Dive into our job listings now and start your journey towards a rewarding career in this unforgettable region!