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Event Operations

Atlanta, GA

Posted: 07/14/2022 Job Number: 17336659

Job Description

Position:  Event Operations
Location:  Atlanta, GA 30354 (Onsite)
Duration:   12+ Months Contract
Job Description:
Primary Responsibilities:
  • Manage and facilitate aspects of event planning from (but not limited to), budgeting, event registration, marketing initiatives, onsite staffing, and post-event reporting
  • Support complex vehicle tracking: including but not limited to fleet ordering, event transporting, maintenance, repairs, and retirement.
  • Organize status meetings internally and externally with agencies, vendors, or partners.
  • Provide supplier contact lists and triple bid all supplier vendors per Food and Beverage Client’ s procurement guidelines
  • Manage travel, lodging and expenses for participants traveling to events
  • Research and secure vehicle storage facilities and vehicle detailers for onsite events
  • Manage on-site services, catering, staff assignments, fleet logistics such as detailing, etc.
  • Track and report budget expenditures for Events, and process final invoices from suppliers
  • Support the third-party vendor relations to ensure Food and Beverage Client receives the good and services contracted
  • Support vendor and agency relationships, defining projects, goals, and expectations
Over All:
  • Manage the budget for planning and execution
  • Facilitate and manage all Purchase Orders, new vendor Onboarding within a comprehensive system
  • Monitor KPI’ s and deliverables
  • Follow-up with Sales Ops for sales conversions data
  • Prepare and update marketing status and wrap up reports
  • Manage the respective budgets for each program
  • Contribute to the enhanced integration and collaboration between CRM, PR, Product Marketing, Sales Ops, MarCom and Field Teams on all pertinent lifestyle and customer facing programs and marketing activities
  • Ultimately ensuring a mix of qualified attendees (both existing and new audiences) at all events
  • Assisting in the daily growth and development of assigned campaigns
Decision Making:
  • This position will provide direction and input for the Manager of Brand Strategy & Partnerships & Event Marketing & Sports Specialists to have authority over strategic vision and decisions based on budget.
  • The position will be responsible for making suggestions over budget management, vendors, event management and on-site authority to execute programs.
  • 4-year degree in Marketing, Business, Advertising, or related field
  • Minimum 2-4 years’ experience in budget/finance management for corporate events, brand immersions or customer experiences.
  • Must have experience in an event or marketing role for an established organization exhibiting the skills to work in a fast-packed environment, able to work through interruptions and perform multiple tasks throughout the day.
  • Advanced Excel and Systems knowledge
  • Good communication skills, both written and verbally
  • Extremely Organized- Follow Up with internal Stakeholders for Contractors and Payments
  • Good attention to detail
  • Works well with others
  • Self-motivated-Works independently without frequent direction

Meet Your Recruiter

Sourav Kumar

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