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Front Desk Associate
Posted: 05/28/2026
Job Number: 28296156
Job Description
Job Title: Facility Coordinator (Reception & Executive Support)
Duration: 6+ months contract with the possibility of extension based on performance and business needs.
Location: Westerville, OH (Global HQ)- Onsite position
Position Summary The Facility Coordinator serves as the first point of contact at headquarters and is responsible for delivering a professional, welcoming, and highly functional workplace environment. This role combines front desk reception, office services, and facilities coordination, while also providing administrative support to Executive Assistants and leadership.
Reception & Front-of-House Operations
Duration: 6+ months contract with the possibility of extension based on performance and business needs.
Location: Westerville, OH (Global HQ)- Onsite position
Position Summary The Facility Coordinator serves as the first point of contact at headquarters and is responsible for delivering a professional, welcoming, and highly functional workplace environment. This role combines front desk reception, office services, and facilities coordination, while also providing administrative support to Executive Assistants and leadership.
Reception & Front-of-House Operations
- Serve as the primary point of contact for employees, visitors, and vendors
- Manage visitor registration, badging, and security protocols
- Answer and direct incoming calls, emails, and inquiries
- Maintain lobby and reception area
- Receive and manage mail, packages, and deliveries
- Create and manage work orders for maintenance and repairs
- Coordinate vendor and contractor access
- Support seating assignments and documentation
- Monitor and restock supplies
- Assist with office moves and reconfigurations
- Submit Purchase Requisitions for approval, as needed, to facilitate completion of work orders and repairs.
- Support C-Suite Executive Assistants
- Coordinate meetings, room setup, and catering
- Assist with leadership visits and events
- Maintain confidentiality and professionalism
- Coordinate vendors and service providers
- Support contractor onboarding and scheduling
- Track service requests to completion
- Experience supporting executives
- Experience with facilities or vendor coordination
- Familiarity with workplace tools (Outlook, Excel, Teams)
- High school diploma or equivalent
- 2+ years of relevant experience
- Strong customer service and organizational skills
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Discover exciting job opportunities in the vibrant area around Westerville, Ohio! Embrace growth and fulfillment in a region renowned for its charming neighborhoods, thriving cultural scene, and endless recreational activities. Nestled in the heart of Franklin County, just minutes away from the enchanting Inniswood Metro Gardens and the beautiful Sharon Woods Park, Westerville offers a perfect blend of urban amenities and natural beauty. Indulge in the local culinary delights at the Uptown Deli and Brew or catch a show at the Westerville Community Center and Amphitheater. Join our team and be part of this dynamic community filled with opportunities for professional development and personal enjoyment. Dive into our job listings now and start your journey towards a rewarding career in this unforgettable region!