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Project Coordinator

Westerville, OH

Posted: 02/02/2026 Job Number: 27374694

Job Description

Project Coordinator
Westerville, OH (Onsite)
06+ Months of Contract
 
Job Description
  • Work with the PMO to develop the processes, tools, training and governance around financials of projects. This includes but not limited to, budget tracking (from Sales), expenses (hours, travel, misc. Job expenses), invoicing to customer, recognition of revenue, subcontractor PO’s, payment to subcontractors, etc.
  • Work with the PMO to develop the requirements needed for PMO from internal *** groups (Credit, Finance, Procurement). Work with those internal groups to ensure requirements are being met.
  • Set up, lead, oversee and implement procedures to ensure client contractual requirements are met in regard to financials. Perform client contract analysis to determine the billing deadlines, payments terms, billable and non-reimbursable expenses, agreements for insurance and fee billings along with approved billing rates for staff and/or trade labor.
  • Manage accounts payable for vendor invoice processing, ensure proper sales and use tax are accounted for and responsible for keeping accounts up to date for assigned projects.
  • Manage accounts payable for subcontractor invoice processing, ensure all applicable lien waivers are submitted and contracts and insurance requirements are in place prior to scheduling payments. Report to project team any subcontractor payment issues.
  • Manage periodic close process ensuring all client bills and project costs are posted or accrued if work is in place and of material value.
  • Update periodic projects assets and rentals for insurance documentation with project team.
  • Work closely with project managers to create comprehensive action plans concerning resources, budgets and timeframes for projects.
  • Manage project financial closeout along with project team. Ensure final contract amount and closeout documentation requirements have been met and agreed to by subcontractors prior to issuing final payments.
  • Supervise current projects and coordinate all team members to keep workflow on track
  • Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
  • Assist with all internal and external audit requests.
 
Skill
  • Excellent knowledge of accounting principles (GAAP) to ensure timely and accurate reporting
  • Understand accounting implications of various contract terms related to profitability and risk management
  • Able to perform cost analysis procedures
  • High degree of organizational skills with exceptional attention to detail
  • Must have strong proficiency with financial systems applications and MS Office, specifically Excel and Word. Smartsheet is a plus.
  • Must be self-starter, adaptable and flexible to operate with minimal direction and little or no supervision while working in a complex and changing environment
  • Exercise independent judgment and discretion with ability to identify problems and make recommendations for resolution
  • Demonstrated leadership, strong dedication to teamwork and integrity within professional environment
  • Professional written and verbal communication skills

Meet Your Recruiter

Vanya Smith

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About Westerville, OH

Discover exciting job opportunities in the vibrant area around Westerville, Ohio! Embrace growth and fulfillment in a region renowned for its charming neighborhoods, thriving cultural scene, and endless recreational activities. Nestled in the heart of Franklin County, just minutes away from the enchanting Inniswood Metro Gardens and the beautiful Sharon Woods Park, Westerville offers a perfect blend of urban amenities and natural beauty. Indulge in the local culinary delights at the Uptown Deli and Brew or catch a show at the Westerville Community Center and Amphitheater. Join our team and be part of this dynamic community filled with opportunities for professional development and personal enjoyment. Dive into our job listings now and start your journey towards a rewarding career in this unforgettable region!