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War Room Program Coordinator and Automator
Posted: 10/30/2025
Job Number: 26610318
Job Description
War Room Program Coordinator and Automator
Initial Length: 6 months with possibility of extension depending on performance and business need
Remote fine, however, candidates who are based near the offices in Santa Clara, CA, Bellevue, WA, Chicago, IL and New York, NY preferred
We’re looking for a high-performing War Room Program Coordinator, Facilitator & Workflow Automator to lead the operational transformation of our internal “War Room”initiative—a strategic program that accelerates high-value enterprise deals through structured, cross-functional collaboration.
This is not a traditional coordination role. We need someone who thrives in dynamic environments, can manage scheduling and communication across time zones, and—most importantly—can build AI-enabled workflows and automate manual processes. Your mission will be to evolve the program into a streamlined, self-reinforcing engine that scales with minimal friction.
Part Time –20 hours per week
Responsibilities:
End-to-End Program Coordination
Initial Length: 6 months with possibility of extension depending on performance and business need
Remote fine, however, candidates who are based near the offices in Santa Clara, CA, Bellevue, WA, Chicago, IL and New York, NY preferred
We’re looking for a high-performing War Room Program Coordinator, Facilitator & Workflow Automator to lead the operational transformation of our internal “War Room”initiative—a strategic program that accelerates high-value enterprise deals through structured, cross-functional collaboration.
This is not a traditional coordination role. We need someone who thrives in dynamic environments, can manage scheduling and communication across time zones, and—most importantly—can build AI-enabled workflows and automate manual processes. Your mission will be to evolve the program into a streamlined, self-reinforcing engine that scales with minimal friction.
Part Time –20 hours per week
Responsibilities:
End-to-End Program Coordination
- Manage intake flow: review deal submissions, qualify opportunities, and triage next steps
- Schedule War Room sessions across global time zones (7 AM to 5 PM PST)
- Adjust meetings, resolve conflicts, and actively communicate with participants via Slack/email
- Coordinate across field sellers and internal stakeholders to ensure participation and prep
- Attend meetings to ensure they run smoothly, next steps are captured / pointed out, etc.
- Design and implement automated workflows to streamline intake, scheduling, follow-up, and reporting
- Integrate and manage AI transcription tools, CRM connectors, scheduling platforms, and Slack bots
- Reduce manual overhead by developing repeatable systems for communication and task tracking
- Ensure sessions are organized, recorded, and well-documented
- Distribute post-session notes and AI-generated summaries
- Launch dedicated Slack channels and track all follow-up actions through completion
- Build and maintain dashboards and reports in Excel, Salesforce, and Tableau
- Provide visibility into program performance (volume, conversion, impact)
- Identify bottlenecks and surface insights to improve program strategy
- Minimum 2 - 4 years of professional experience
- Strong program or project operations background, ideally in sales, GTM, or customer-facing environments
- Proven ability to automate workflows using tools like Zapier, Make (Integromat), Salesforce Flows, or AI integrations
- Advanced proficiency in Excel, Salesforce, and Tableau (or similar BI/reporting platforms)
- Outstanding communication and coordination skills, especially in time-sensitive environments
- Comfortable working independently, proactively solving problems, and continuously improving systems
- Willingness to work flexibly across global time zones
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